Smart Cookies is your one-stop-shop for volunteers during the Cookie Program. With this online platform, hosted by ABC Bakers, you’ll be able to:
Access YouTube tutorials for Smart Cookies!
Videos will open in a new window.
Creating Troop Secured Virtual Booth Events
Registering Your Volunteer Account
Troop Secured Booth Requests
Initial Order Entry by Variety
Create and Manage Recognition Orders
Troop Initial Cookie Order Entry by Girl
How to Place a Troop Planned Order
Transfer from Troop to Girl
Sharing Booth Sale Info on Social Media
Check out the ABC Bakers YouTube Channel for the full library of Smart Cookies tutorials.
Once you have been trained and set up in Smart Cookies by your Service Unit Cookie Chair, you will receive your log in information. Before the program begins, make sure to update your troop information. This is found under the My Troop icon, you can update the following: troop level, proceed plan, main recognition plan, 5¢ option for Juniors, troop recognition plan, and contact information, including addresses and phone numbers.
GSMH will automatically upload girls to your Smart Cookies roster around December 4—log into Smart Cookies and check to make sure all your girls have been added. Then, enter the number of girls selling under troop information. If you have a girl that is not showing up in Smart Cookies, please be sure she is a registered Girl Scout, then contact your Cookies+ Team before January 16 so she can be uploaded into Smart Cookies. Once the program begins on January 5, girls will not be removed from your roster. Also verify your troop’s bank account information in Smart Cookies at this time.
Follow the steps below to place your troop’s initial order under the Orders tab:
Click here for a tutorial video on Troop Initial Cookie Orders.
Smart Cookies will automatically round each variety up to the nearest full case after initial orders and extras are entered. The troop is responsible for selling these extra packages. Smart Cookies will also automatically generate a Troop Recognition Order at the end of the sale.
To schedule a Planned Order in Smart Cookies:
The receipt confirmation will state “Not Approved.” This only indicates that your order has not yet been picked up. Once you have picked up your order, it will become a Cupboard to Troop Transfer and show ‘“Approved” on the receipt. Under the Orders tab, you can select “Manage Orders” to review your order—you have until 12 p.m. the day before your scheduled pick up to make edits to your order. Once picked up, Planned Orders will immediately appear on your Troop Balance Summary and will be calculated for the next electronic withdrawal.
To sign up for a GSMH Secured Cookie Booth or add a Troop Secured Cookie Booth in Smart Cookies, under the Booth tab:
If scheduling a Troop Secured Cookie Booth, follow the steps below. If signing up for a GSMH Secured Cookie Booth, skip to step number 4.
If you have any questions regarding scheduling Cookie Booths or hosting a Cookie Booth, reach out to your Cookies+ Team.
Throughout the Direct Sales Period, cookies should be transferred to girls after every booth and sales activity. At the end of the Direct Sales Period, you must transfer all cookies to girls.
Under the Orders tab, to transfer cookies to girls:
At the end of the Direct Sales Period, you must create a recognition order for your troop as part of wrapping up the program. For troops, this is due April 3.
Under the ‘Recognitions’ tab, create your recognition order:
All Troop Shipped Only Link credit card transactions in Digital Cookie will migrate over to the Smart Cookies system and calculate troop proceeds in Smart Cookies. Troop proceeds will be deposited into your troop account in mid-May. If you plan to sell any leftover cookies during this time, and take any cash from sales, you will need to deposit that into the troop account by April 22 to prepare for the final electronic withdrawal on April 26.
You will also need to prepare your final paperwork in Smart Cookies under the Reports tab.
Fill out the online optional forms when needed. Troop Bonus and Travel Reward Option Forms Due April 3, and Uncollected Funds Report by April 19.
Smart Cookies and Digital Cookie allow you to run various reports to help you track your Cookie Program. Smart Cookies reports are located under the Reports tab. Digital Cookie reports can be found at the bottom of the Troop Dashboard in Digital Cookie. All Digital Cookie reports download as an excel spreadsheet. Reports from both are generated in real time—as soon as information is entered, you will be able to view it in a report.
Troop Balance - Smart Cookies
|
Girl Cookie Totals Summary - Smart Cookies
|
Girl Balance Summary - Smart Cookies
|
Transfer Order Summary - Smart Cookies
|
Troop On Hand Inventory - Smart Cookies
|
All Order Data - Digital Cookie
|
Initial Order - Digital Cookie
|
Cookie Badges - Digital Cookie
|
Reward Selection - Digital Cookie
|
Recognition Order Summary by Girl - Smart Cookies
|